If you are here, it’s because you want to understand what Universign is and how it works, without feeling like you’re reading an old administrative law manual. Good news, you’re in the right place! We’re going to talk about electronic signatures, timestamping, and certifications, but with a lighthearted tone and concrete examples. Ready? Let’s get started.
What exactly is Universign?
You have probably already signed a document online without really questioning what was behind it. This is where Universign comes in: it is a platform that allows you to sign documents electronically in a legal and secure manner.
👉 Imagine you need to sign a freelance contract with a client who lives on the other side of the country. Instead of struggling with printing, scanning, and emailing back, you use Universign. In just a few clicks, your document is signed, authenticated, and legally valid.
You’re probably thinking, “OK, but how does it work?”
How does Universign work?
The principle is simple: Universign applies an electronic signature to a document, giving it legal value. But, beware, it’s not just a copy-paste of your scanned signature on a PDF!
There are three levels of electronic signatures:
- Simple electronic signature: Basic, but not always sufficient for sensitive documents.
- Advanced signature: Detailed identity verification and strong authentication. Ideal for contracts and official documents.
- Qualified signature: The digital equivalent of a handwritten signature in front of a notary. Ultra-secure and legally recognized throughout Europe.
In addition, Universign not only signs, it also timestamps the documents, proving that they have not been altered after signing.
Why choose Universign over another service?
There are tons of electronic signature services, so why choose Universign? Simple:
- Compliant with eIDAS: Meaning it complies with European standards, which is a huge trust factor.
- Easy to use: No need to be a computer expert, a few clicks are enough.
- Highly secure: Encrypted data, signature certificates, strong authentication… in short, solid.
- Compatible with many tools: You can integrate it into your document management software, CRM, or ERP.
Universign in action: a concrete example
Let’s say Sophie, an entrepreneur, needs to have a contract signed by a service provider. Before, she would have:
- Drafted the contract in Word.
- Sent the document by email.
- Waited for the provider to print, sign, and send it back.
- Checked that everything was signed properly.
With Universign, everything is done in a few minutes: Sophie sends the contract to the platform, the service provider electronically signs it, and everyone saves time.
Universign vs Paper: who wins?
| Criterion | Paper signature | Universign electronic signature |
|---|---|---|
| Time | Several days (printing, sending, receiving) | A few minutes |
| Security | Easily forgeable | Encryption and authentication |
| Cost | Printing, postal delivery | No paper, no delivery |
| Ecological impact | Wasted paper | 100% digital |
The verdict is clear: electronic signature beats paper on all fronts!
How to use Universign in 3 steps?
No need for a cybersecurity degree to get started. Here’s how it works:
1️⃣ Download your document on Universign.
2️⃣ Add the signatories (yourself, your client, your boss, your banker… whoever you want).
3️⃣ Electronic signature in one click, and the document is ready.
🎉 And there you go, it’s legal, secure, and validated!
How much does it cost?
Good question! Universign offers several options according to your needs:
| Offer | Price | Ideal for |
|---|---|---|
| Free | 0€ | Testing the platform |
| Pay per use | ~1€ per signature | Occasional use |
| Subscription | Quote-based | Businesses and professionals |
💡 Tip: If you frequently sign documents, the subscription is more cost-effective.
User reviews: what do professionals think?
Many professionals have adopted Universign and here’s what they say:
📢 Thomas, lawyer: “I no longer waste time printing and sending documents, everything is secure and legally recognized.”
📢 Julie, HR: “With Universign, I sign employment contracts in minutes, very practical!”
📢 Marc, entrepreneur: “It’s easy, fast, and it also saves paper wastage.”
Is Universign right for you?
If you work with documents that require a legal signature (contracts, quotes, agreements, etc.), Universign is a game changer. No need to wait, everything is done online, securely, and with just a few clicks.
If you want to try it, go check out their site and try it out for yourself. Once you experience it, you won’t be able to go back!
